Best Asana Alternatives 2024: Complete Comparison Guide
Summary: This blog provides a detailed comparison of top alternatives to Asana, helping you choose the best Work OS for your team’s needs.
Do you find yourself spending more time in meetings and managing administrative tasks than actually working on projects?
According to Asana’s Anatomy of Work Index, users dedicate 60% of their time to “work about work,” with over 100 hours annually spent on managing complex projects.
Asana is a well-regarded work management tool that helps professionals organize tasks and projects effectively. While it offers many features, it has a steep learning curve and may lack some advanced functionalities that project managers need.
With so many project management tools on the market, each with its own set of strengths and limitations, choosing the right one can feel like picking the best tool from a well-stocked toolbox.
Each tool has its unique features, but finding the one that fits your needs perfectly requires careful consideration.
Keep reading to explore the top alternatives of Asana, in addition to its pros and cons, and pricing.
How do we analyze and choose the Best Asana Alternatives?
We’ve thoroughly analyzed top project management software via public forums like g2, Capterra, Reddit, and other esteemed platforms to deliver a balanced view. We aim to be unprejudiced in helping readers find the best Asana alternatives.
Why Consider an Asana Alternative?
We’ve thoroughly analyzed top project management software via public forums like g2, Capterra, Reddit, and other esteemed platforms to deliver a balanced view. We aim to be unprejudiced in helping readers find the best Asana alternatives.
Reasons to steer clear if:
If more than two items in the above list check the box, you’re in the right place.
Brief overview:
| Ideal for | Key Differentiator | |
|---|---|---|
| monday.com | All Inclusivity | Versatility |
| Trello | Kanban customization | Easy Visual Task Management |
| ClickUp | Feature-Rich Free Tier | Vast Integrations Solutions |
| Jira | Dev Friendly | Firm Issue Tracking System |
| Wrike | Extensive features | Integration Capabilities |
| Notion | Simple Workflow | Moderate Level Multitasking |
| HubSpot | Great CRM | Inbound Marketing Automation |
| Zapier | Automation focused | 7000+ Integration Apps |
| Airtable | Data Enthusiasts | RDBMS |
| Basecamp | Team collaboration | Clutter-free Project Management |
Top 10 Asana Alternatives
As luck would have it, tons of great alternatives to Asana are present to explore. There’s no catch-all fix — each Market alternative has strengths, design choices, and features.
Depending on how you manage your projects, you might find another project management tool that better suits your needs than Asana. Let’s discover the top alternatives to Asana.
1. monday.com – Workflow Automation
A well-built project management can hit or miss any project. If your team has used Asana, monday.com can be a great alternative for you.
As Asana lacks some key features, such as flexibility for customization, monday.com strikes and shines.
monday.com has a simple design with a simple hierarchy. It saves time from unnecessary meetings and emails, allowing users to focus on productive work and never miss a beat in any workflow.
With the versatile use of this project management software, it can be used by any means of work mode. If your team is working remotely – it offers an in-built time tracker, allows you to monitor the workload of team members, and much more.
monday.com offers intuitive view layouts such as Tables, Calendars, Cards, Kanban boards, timelines, and Gantt charts, making project management effortless. Beyond these visual tools, monday.com boasts robust features, including seamless app integration from its marketplace and extensive automation capabilities.
With built-in automation and the flexibility to create custom workflows based on triggers, conditions, and actions, Monday.com empowers you to streamline processes and focus on what matters most.
From tackling basic tasks to managing large-scale projects, monday.com equips you with everything you need, from the essentials to advanced project management features. Additionally, monday.com allows users to integrate with Asana seamlessly, benefiting users from monday.com’s advanced features.
Tip: To enhance team productivity, monday.com provides motivational widgets that are designed to inspire.
- monday.com is remarkably flexible; users can adjust workflows, dashboards, and boards to suit their own goals.
- Add media, use @mentions, comments, and descriptions to keep project-related conversations organized and in one place.
- No external spreadsheets are needed—easily total averages, calculate estimates and track with the formula-building feature.
- monday.com allows a quick modification platform to fit into the workflow so that you can effortlessly track revenue, manage a project, or allocate tasks.
- To ensure consistent workflow of any project, monday.com offers an open API and several developer tools to build any custom app, and integration that suits your needs.
- The mobile application of monday.com is yet to be updated.
- The free plan also known as the ‘individual plan’ has fewer integrations and storage capacity.
- monday.com doesn’t support desktop or web access without an internet connection. Fortunately, the mobile app offers offline capabilities and syncs once you’re back online.
Reasons to choose monday.com over Asana:
- 200+ ready-to-use project templates are available
- Easy to assign the team members for specific tasks
- Seamless Integration of monday.com work docs offering real-time updates
- Alert the assigned person for due dates to manage deadline tracking
- Easy-to-understand user interface for all complex projects
- Monitor the time taken for a project/task with an in-built time tracking to track progress
- Easy to communicate as each task offers to add a description with the backup of the activity log
- Smooth onboarding with the tutorials and templates helps new users use this project management tool effectively
- Resource management that offers webinars, a help center, community forum to connect with other users
- Integrate effortlessly for tracking finance with the status columns and custom fields to track budget-related information
- Pivot Boards are available for enterprise plan
A closer look at the monday.com pricing plans:
| Basic | Standard | Pro |
|---|---|---|
| $9 | $12 | $19 |
| Free Forever | Watch Why Standard Plan | Watch Why Pro Plan |
Heads up: monday.com is a more cost-effective project management solution for large scale teams offering robust features to customize the workflow. While Asana is budget-friendly for small teams with pricing concerns, it offers basic features for up to 15 users, which makes it ideal.
Want to Get Exclusive Features from the Pro Plan? Consider the Enterprise Plan.
Opt for a Personalized monday.com Customization Services
User ratings for monday.com:
Learn more about the detailed guide of: monday.com vs Asana: Comparing Top Project Management Tools
2. Trello – Card-based Task Management
Trello, an easy-to-use project management tool by Atlassian, is widely used for collaboration and assignment, making task management seamless. However, unlike many popular project management tools, it needs some fundamental or additional features.
While Trello’s free version offers limited features, it is ideal for smaller teams. On the other hand, larger teams may find Trello’s extensive integration tools and power-ups beneficial.
That said, for teams that require in-depth reporting, time tracking, or complex project planning, Trello alone might not meet all needs and could require third-party tools.
- You can add multiple team members for specific tasks, saving time and easing team communication.
- With the help of integrations, the notifications system is better.
- Trello offers a simple, economical range.
- Trello does not have built-in dependency management, which limits its scalability.
- Another weak point of Trello is the issue with less room for customization.
- Allowing users to add more data to the card can make the board look more clustered.
Reasons to choose Trello over Asana:
- Settling in and molding on Trello is easier and quicker
- Trello offers a great collection of power-ups and ample integrations
- Compared to Asana, Trello is more flexible and has a straightforward approach
A closer look at the Trello pricing plans:
| Standard | Premium | Enterprise |
|---|---|---|
| $5 | $10 | $17.50 |
User ratings for Trello:
Keep digging to know more about Trello vs. monday.com: Which Project Management Tool is Right for You?
3. ClickUp – All-in-one Productivity Platform
ClickUp is an all-in-one project management tool that allows users to create, assign, and manage priorities making it ideal for daily consumption. The core functionality of ClickUp’s is Task management feature due to its straightforward usability.
ClickUp also offers an internal communication tool, without needing an external app which makes project-related conversation more centralized. Teams with simple needs can make ClickUp an overkill.
- ClickUp provides flexible views to tailor specific needs and monitor the project’s progress.
- ClickUp has a set of robust Integrations that help streamline workflows, automate tasks, and collaboration tools.
- ClickUp offers role-based permissions,which can be beneficial for the project manager.
- Many users have reported facing issues and bugs.
- Allowing to add too much information can make it hard for beginners to use ClickUp.
- There are tons of all-inclusive features that can hinder industry-specific needs.
Reasons to choose ClickUp over Asana:
- Remote teams can gain benefit from ClickUp with its collaboration features, making it easier to work with different time zones.
- Great for Project Managers to keep the team in the loop with the tasks even with small teams with multiple projects.
- ClickUp is significant for small businesses and startups due to its flexibility and enables customizable workflows.
A closer look at the ClickUp pricing plans:
| Unlimited | Business | Enterprise |
|---|---|---|
| $10 | $19 | Custom Pricing |
User ratings for ClickUp:
Continue to learn more about ClickUp vs monday.com: Top Project Management Tool
4. Jira – Agile Software Development
Jira by Atlassian is well-known and widely used by software development teams. Its rich features favor development teams in issue tracking, planning, tracking, and releasing software competently.
Additionally, Jira is incredible agile project management software that helps developers prioritize backlogs, plan sprints, and much more, making the workflow easier.
Teams equipped with the technical part of any project might find Jira extremely easy to use.
- Jira is known for being a user-friendly tool.
- It is great to help teams with project progress and track tasks.
- The tool is pretty straightforward to use bolstering seamless navigation.
- Jira is a great project management software, yet it can be challenging to set up and onboard.
- Unlike Asana, many project management tool offers real-time updates which Jia does not provide.
- Assigning tasks can be challenging as Jira does not bring forth a timeline view layout per user.
Reasons to choose Jira over Asana:
- The drag-and-drop feature helps manage repetitive tasks
- Jira reinforces the CI/CD pipeline that helps DevOps with deployment status, tracking code edits, etc
- Jira supports integration with other products of Atlassian, such as Bitbucket and Confluence
A closer look at the Jira pricing plans:
| Standard | Premium | Enterprise |
|---|---|---|
| $7.16 | $12.48 | Custom Pricing |
User ratings for Jira:
Get a complete picture of monday.com vs. Jira: Best Project Management Tools Compared
5. Wrike – Real-time Project Tracking
Wrike could be just the ideal upgraded project management software if chosen to migrate from Asana.
Wrike’s task management helps break tasks into sub-tasks and schedules, a great feature that allows project managers to make prioritized decisions.
While the user interface might not favor Asana users, as Wrike has more settled answers.
- Wrike’s user interface makes it easy to use for beginners as well.
- Many project management software offers a Gantt chart view, but Wrike has much better capabilities for Gantt charts.
- Wrike is a great visual project management tool. It features color-coding that helps identify the project’s bottleneck.
- While the user interface is a plus, the drawback is the navigation is not up to the mark.
- The customer journey does not end after-sale service; customer back support is also required, which Wrike does not have.
- Basic features like a native whiteboard are missing.
Reasons to choose Wrike over Asana:
- Planning, visualizing, and executing is easy due to its interactive Gantt chart view
- Wrike allows automation within the beneficial workspace
- Workload management allows the project manager to monitor the workload and helps redistribution
A closer look at the Wrike pricing plans:
| Team | Business | Enterprise |
|---|---|---|
| $9.80 | $24.80 | Custom Pricing |
User ratings for Wrike:
To get to know both tools better, check out Wrike vs monday.com: Ultimate Project Management Comparison
6. Notion – Database Integration
Creating a detailed information document within a single location is one of the most liked features of Notion, a cloud-based project documentation system. Although it is not a proper project management tool, it can be used to document in detail and integrate with top Asana alternatives.
- Notion is known for note-taking, which boosts productivity.
- Notion has a built-in search engine that allows you to search 20+ useful websites.
- It is extremely easy to share page content with other team members.
- It is used worldwide, but no goal-setting feature still exists that might help understand KPIs.
- While great at adding details conveniently, it can be challenging to add sensitive information as there is no password-protected page feature.
- A cloud-based software cannot work without an internet connection.
Reasons to choose Notion over Asana:
- Templates can be reused for recurring tasks that can save a lot of time
- It offers fine-grained control over who can view, edit, or comment on pages or databases
- The free plan has a great set of features, making it ideal for everyone, professionally and personally
A closer look at the Jira pricing plans:
| Plus | Business | Enterprise |
|---|---|---|
| $10 | $15 | Custom Pricing |
User ratings for Notion:
Read more: Notion vs monday.com: The Ultimate Comparison for Project Management
7. HubSpot – Inbound Marketing
HubSpot is one of the most sound task management software, while it is not a certified project management tool, for those who are looking for an alternative to Asana. Being a most popular customer relationship management (CRM) tool, it offers a wide range of project management features that integrate with other well-recognized project management tools.
Built-in templates are a great way to save time, and increase productivity, but their unique selling point is the resource library.
HubSpot is project management software that allows the creation of tasks, assigns, and other essential features that come in handy for a successful project. Teams that juggle customer relationships and project management keep the customers in the loop.
Templates offered by HubSpot are curated with the best practices in mind by the inbound marketing experts.
- With limited technical expertise, it is very easy to understand due to its uncomplicated user interface.
- HubSpot offers a great and extensive learning library along with free templates.
- Not only does HubSpot help you boost productivity, but it also helps businesses scale.
- It can reach higher cost for premium features.
- It can be bothersome while exporting data.
- HubSpot imposes limitations for emails depending on the plan, making it difficult for those emailing frequently.
Reasons to choose HubSpot over Asana:
- HubSpot offers great learning resources such as webinars with SMEs and much more
- Inclusive customer support, live chat, email, phone support, etc. personalized
- Content Hub offers creative AI-generated content
A closer look at the HubSpot pricing plans:
| Marketing Hub Starter | Starter Customer Platform | Marketing Hub Professional |
|---|---|---|
| $15 | $15 | $800 |
User ratings for HubSpot:
8. Zapier – No-Code Platform
Zapier: It’s a no-code automation tool that helps create users with a smooth automation workflow (named Zaps). This automation tool helps users with repetitive tasks, making it a time-saver and boosting efficiency.
5000+ easy integrations with Zapier connect with your project’s workflow smoothly.
- Users can perform complex calculations, data manipulation, and much more within a Zap.
- One of the most resilient and in-built features is that it avoids failure, making it great for error handling.
- Zaps have the capacity for multiple triggers and actions that can be useful for business operations.
- Zaps that have to be multi-step often have hidden costs.
- It may invite privacy concerns as Zapier operates data from multiple apps.
- Users with customized code or conditional code can be intricate.
Reasons to choose Zapier over Asana:
- Ideal for users with multiple access to the tools and complex projects
- Extensive integration choices
- Up-to-the-minute cross-platform data syncing
A closer look at the Zapier pricing plans:
| Professional | Team | Enterprise |
|---|---|---|
| $29.99 | $103.50 | Custom Pricing |
User ratings for Zapier:
9. Airtable – Relational Database
Airtable’s vast functionality is note-worthy. It is well-known for content planning, inventory monitoring, CRM, and more tasks.
Users mostly shun a wide database that may require SQL scripting skills, but this is not true with Airtable.
While coming to the difference between a database and a spreadsheet, has a minor detail of formula.
Formulas such as =SUM(A1) are often used for calculations in spreadsheets, but while dealing with a database, SQL queries like SELECT * FROM Customers have to be made to obtain the data.
However, Airtable simplifies this process by enabling accessibility and making it less technical.
- It has a great feature of visualization as drop-down, formula, and more.
- It can store multiple data within the base as it has a flexible database structure and abilities.
- The interface is intuitive for users with less technical knowledge.
- The source of scalability is limited for users with wide databases.
- The reporting dashboard is not flexible.
- Data is not updated in real-time if done offline
Reasons to choose Airtable over Asana:
- Ideal for Spreadsheet users
- Importing data to another is quick
- Robust collaboration features
A closer look at the Airtable pricing plans:
| Team | Business | Enterprise |
|---|---|---|
| $20 | $45 | Custom Pricing |
User ratings for Airtable:
Read more: Airtable vs monday: Best Project Management Tool Comparison
10 Basecamp – Client Collaboration
As an all-in-one platform, Basecamp focuses more on client collaboration with much clarity. The main fact is you do not need another integration for communication; the center of this project management tool is the ability to chat, as this tool focuses on collaboration.
It is a straightforward platform for multiple project features, such as to-do lists, file sharing, organized tasks, and more.
- Scheduling an automatic check-in comes in handy for encouragement and feedback purposes.
- Without providing full access to the clients, they can provide feedback, track progress, and much more.
- It is free for teachers and students.
- Basecampers might not get the benefit of basic features like pre-made template.
- As mentioned earlier, there is also an absence of time-tracking, Gantt Charts, and much more that might foil while working on a project.
- Basecampers can miss crucial deadlines, it does not have time threshold alerts.
Reasons to choose Basecamp over Asana:
- Great for small teams with limited requirements for premium feature
- For remote teams, it is easier to communicate and collaborate
- Vary of options to modify for workflows and more
A closer look at the Basecamp pricing plans:
| 10 Projects | 40 Projects | 100 Projects |
|---|---|---|
| $25 | $60 | $120 |
User ratings for Basecamp:
Read more: Basecamp vs monday: Top Project Management Tools Compared
Key Findings
The above-listed project management software companies are prominent leaders in their respective industries, and their weaknesses and strengths are mentioned. Here’s a quick breakdown that might help you analyze as per the tools:
- monday.com – Flexibility with comprehensive options for customization
Trello – Well recognized for Kanban view board - ClickUp – Across-the-board features
- Jira – Great Agile capabilities for development teams
- Wrike – Advanced Gantt chart views and functionality
- Notion – Detailed note-taking feature
- HubSpot – Balancing of CRM and managing projects with learning
- Zapier – Intensifies workflow automation
- Airtable – Merges Databases efficiently
- Basecamp – Certified Collaboration tool
monday.com makes monday blues a thing of the past. To learn more about it, opt for monday.com consulting with TaskRhino.
| What’s new with monday.com? |
monday.com has recently developed a new feature that allows you to share the workspace with another monday.com product user.
E.g., If Team A is using monday.com’s product – work management and wants to share an XYZ workspace with Team B of Dev, which is using monday.com’s Dev management tool, you can now smoothly receive it with no hassle.
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Frequently Asked Questions
Do big companies use Asana?
Yes, many large firms use Asana due to its robust features and abilities to make a project successful.
Why is Asana better than Jira?
Asana has a great set of features for projects, whereas Jira tends more towards the development side. Factors such as an intuitive interface, ease of arrangement, and flexibility differ from project to project.
Does Asana have a free plan?
Yes, Asana offers a free plan named Personal. The personal plan is free for up to 10 users.
What are the limitations of free Asana?
monday.com is one of the best Asana alternatives out there; as essential features are missing in Asana, monday.com has it, making it an absolute choice.
How to migrate from Asana to monday.com?
If done with the help of experts, migration would be over in a few clicks; if you are searching for monday.com’s certified partner for data migration from Asama to monday.com, consider Task Rhino.
Who does Asana compete with?
Asana competes with other project management tools such as Trello, Jira, monday.com, ClickUp, Zapier, Basecamp, Airtable, Wrike, etc.
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