Asana Review: Features, Pros, Cons, and Pricing

Summary: This blog provides a deep insight into Asana, a project management tool. It covers Asana reviews, advantages, disadvantages, and more. Discover how efficient the tool is to manage tasks, automate routine tasks, and enhance collaboration.

Asana is a project management tool designed to help teams organize, track, and manage their work. It is a collaborative solution that helps teams easily track projects and manage everything. This PM tool is a perfect solution for organizations struggling to keep track of project progress.

From task creation and assignment to deadline setting and progress tracking, Asana streamlines every aspect of project management. It’s widely used by teams of various sizes across different industries to streamline their work processes and increase productivity.

With Asana in place, users can plan their day, weeks, and even months by breaking down projects into tasks and subtasks. This solution has many useful features, including integration, automation, team collaboration, and more, with an easy-to-use interface. 

But what truly sets Asana apart is its embrace of cutting-edge AI technology. With AI-enabled features, users can organize their work smartly, predict project hurdles before they occur, and optimize their workflow with a button. Isn’t it amazing? Let’s explore its features in detail.

Ratings Overview for Asana, and monday.com

4.4    Team Collaboration	4.8   Team Collaboration
4.4    Ease of Use	4.5    Ease of Use
4.1    Project Management	4.5    Project Management
4.1    Organization Ease	4.7    Organization Ease
4.0    Customization	5.0    Customization
Go To Website	Try monday.com for FREE

Top Features

1. Workflow Builder

The workflow builder proves to be a valuable asset for the team. It helps users coordinate tasks across teams by automating the work process and keeping things going. Teams use the workflow builder to create an efficient workflow to collaborate with a team member, harmonize work, and streamline projects in a single place.

Users can create custom workflow without any coding or headaches. Moreover, it facilitates scalability by minimizing manual work and creating rules that trigger automated actions, optimizing efficiency and productivity across the board.

2. Communication

Asana is known for its seamless communication tool. Users don’t need to keep track of all the messages in email, Slack, Skype, or anywhere else. With Asana, users can directly comment on tasks, mention team members, and tag anyone to streamline communication.

Users can attach tasks to messages and use project conversations to continue ongoing discussions. Additionally, team pages present all the team’s projects in one place and offer a space for all team messages and announcements.

3. Reporting

Keeping an eye on each and every team member can be difficult, but fetching a report from Asana is not. Asana’s reporting lets you set goals, track progress in real-time with customizable dashboards, visualize data for easy problem-solving, and use built-in templates for effortless reporting.

Plus, keep your team in the loop with status updates and a centralized view of all projects, ensuring everyone’s on the same page for the best performance.

4. Integration

Asana’s strength lies in its ability to integrate seamlessly with a vast array of popular tools. This eliminates the need to switch between platforms, constantly boosting your team’s efficiency.

Asana integrates effortlessly with Microsoft Teams, Slack, Zoom, Outlook, and Gmail for communication. Additionally, project management is streamlined through file storage and access via integrations with Dropbox, Google Drive, OneDrive, Box, and Adobe Creative Cloud.

5. Automation

Tired of daily routine task management? Asana automation cuts through the clutter. Set “rules” to automate assigning tasks, sending notifications, and managing deadlines based on triggers. Imagine new bug reports automatically landing with the QA team or overdue tasks prompting alerts. 

This frees your team from monotonous work and empowers them to focus on innovation and strategies. Let Asana handle the busy work while your team tackles the next big thing.

6. Task Management

Asana goes beyond simple to-do lists to provide better clarity of work. It helps you to prioritize tasks, set deadlines, and delegate subtasks, ensuring everyone’s on the same page and working efficiently. 

With all project details, files, and discussions centralized in Asana, information is readily accessible. This minimizes unnecessary back-and-forth and keeps your team laser-focused on meeting critical deadlines.

7. Multiple Views

Asana provides various project views. It helps you change your project view in several different ways and manage them at your convenience. If you like viewing the task in a table or board format, you can switch styles with just a click.

The multiple views of Asana project management software: 

• Overview: Here, all the project details are shown on one page, helping you quickly view all the roles, goals, tasks, and resources in one place.
• Board: The Kanban board helps you view projects and tasks in small boxes. You can drag and drop to move tasks into phases.
• List: You can also view tasks in table format. Add a column to add a new task or project.
• Timeline: This view divides the tasks according to the project timeline. The tasks with the nearest deadline are shown first, and vice versa.
• Gantt: It can be understood as an extended version of the timeline view. You can also see additional information about the task along with the due date and time span.
• Files: This shows all the attached files and notifications on a single page.
• Calendar: Through calendar view, you can see to-do’s for months, weeks, and more, helping you plan your calendar efficiently. 

Note: Unlike other project management tools, Asana does not allow you to add a geographic dimension to your project (monday.com).

8. AI in Project Management Tools

Asana uses its proprietary machine-learning model and third-party language model to help with project management. Based on available data, it offers users personalized tasks and team recommendations. 

Language models like OpenAI provide a summarized version of tasks and conversations. Users can also generate a response to any conversation and ask for the status of the project to AI.

Moreover, with the paid plan, you now get access to smart reporting, setting goals, workflows, and more. You can also use a built-in AI editor, and using Asana’s AI, you can create a complete workflow, simplifying your tasks and helping you with analytics and their interpretation.

9. User Interface

Asana’s dashboard is easy to use, making it simple for beginners to learn. An intuitive user interface is crucial for project management tools because it saves time, allowing teams to focus on their tasks. Instead of figuring out how to use the software. Asana excels in this area with its user-friendly design. 

Key features are listed on the left side of the screen for quick access, and tabs at the top make navigation easy. You can hide the navigation features to see more information on the screen. Plus, you can customize the dashboard to highlight the features your team needs, ensuring a tailored experience that enhances productivity.

10. Customer Support

Asana offers comprehensive customer support to help users get the most out of their project management software. In addition to step-by-step how-to guides, Asana provides a community forum and the Asana Academy. 

The Academy offers interactive courses, training, and webinars led by the Customer Success team. For basic questions, a chatbot is available, and for more complex issues, a ticket can be filed so that you can speak with a customer support agent.

The help center provides numerous tutorials, video guides, and case studies. The videos are particularly effective at explaining Asana’s basic features to beginners, while the articles, enhanced with GIFs and helpful illustrations, are also well-crafted. 

Beyond these resources, Asana offers onboarding courses, regular live training sessions, and an active community forum. These resources ensure that users have ample support and training to maximize their productivity with this project management software.

11. Free Plan

Many free plans for project management tools lack essential features, but Asana is an exception. Among the other project management tools we tested, Asana stands out for its excellent free plan.

Unlike most other project management software, which has restrictive free plans, Asana offers a free plan that is highly functional for small businesses. It supports unlimited projects, messaging, activity logs, file storage, multiple project views, and more. If your team has fewer than 15 users and only needs to manage basic projects, you can use Asana’s free plan indefinitely without upgrading.

You can also integrate Asana with your favorite time-tracking tools for free, which is rare for a project management software company. Overall, Asana’s free plan is of incredible value.

12. Team collaboration

Many project management tools lack sufficient collaboration features, leading us to use additional software. However, Asana stands out as a comprehensive solution. It is a single source for file sharing, team and group communication, and more. This is especially useful for organizations with geographically distributed teams. 

Remote teams often struggle with communication and collaboration, but Asana helps keep everyone on the same page. Users can assign tasks, create task dependencies, set priorities, and adjust due dates, all within a single, centralized task card. The chat feature allows team members to communicate directly within tasks. 

The calendar view helps teams plan around each other’s schedules and stay updated on changes without excessive emailing. All project discussions and to-do lists are managed directly in Asana. Additionally, the software integrates with popular email apps and third-party messaging tools, making managing tasks and maintaining seamless communication easier.

Asana Pricing

Asana has four tiers of pricing plans and a 30-day free trial. You can start your free trial without a credit card. Additionally, you get a discount if you pay annually. Nonprofit organizations can apply to get a 50% discount. Here are the four pricing plans:

• Personal: The basic plan is free but limited to 10 people. This plan is suitable for small teams and individuals. This plan allows users to create unlimited projects, tasks, and conversations, providing a solid foundation for organizing work efficiently. 
• Starter: For teams requiring more advanced project management capabilities, Asana’s Premium Plan offers a comprehensive set of features. Starting at $10.99 per user per month, this plan builds upon the Basic Plan with additional functionalities such as the timeline view, which allows users to visualize project timelines and dependencies effectively. 
• Advanced: Asana’s Business Plan caters to organizations with larger teams and more complex project management needs. Starting at $24.99 per user per month, this plan offers all the features of the Premium Plan, with additional capabilities designed to support scalable project management. 
• Enterprise: For large enterprises and organizations with advanced security and customization requirements, Asana offers the Enterprise Plan. With pricing available upon request, this plan includes all the features of the Business Plan, augmented with enterprise-grade capabilities and dedicated support.

Pricing Plans
Personal	Free Price (per seat/month, billed annually)
Starter	$10.99 Price (per seat/month, billed annually)
Advanced	$24.99 Price (per seat/month, billed annually)
Enterprise	Contact Sales

Pros of Asana

Asana, a popular project management tool, has great reviews online, and it has great reviews for a reason. Check out the following reasons why Asana may be right for your business.

Easy to Use

Asana’s user interface is designed to provide a smooth user experience. It is highly intuitive, allowing users to navigate the platform with ease. An easy-to-use tool enhances productivity by reducing the learning curve, making Asana more effective than most project management tools.

Expansive Integration

Asana integrates seamlessly with numerous other apps, filling any gaps in its functionality. It connects with popular tools like Google Drive, Microsoft Teams, and Slack. This broad integration ensures that Asana can meet all your project needs by connecting with your existing tools.

Offers a Free Plan for Up to 10 Users

Small teams and individuals often lack the financial resources to invest in costly project management tools. Fortunately, Asana offers a free plan that allows teams with limited budgets to access the platform. This makes it easier for small teams to benefit from Asana’s features without financial strain.

Collaboration

Asana excels in facilitating collaboration. It allows users to invite team members to their workspace, alerts collaborators about task updates, and supports comments on tasks. This focus on collaboration ensures that everyone stays informed and engaged, making Asana a powerful tool for teamwork.

Task Management

Task management in Asana is both organized and efficient. It provides an extensive overview of all tasks, enabling users to prioritize easily. Real-time updates and assigned tasks help keep everyone on track, making Asana’s task management capabilities stand out.

Improved Security Measures

Asana protects sensitive or confidential project data by employing robust security measures. It includes regular backups and utilizes a firewall to safeguard information. Access to the data is restricted to authorized team members, ensuring enhanced security.

Cons of Asana

Nothing is perfect, and neither is Asana. Although it offers users multiple advantages, it also comes with a few disadvantages. Let’s discuss them one by one:

1. No built-in Tracking System

Despite its strong focus on task management, Asana lacks built-in time-tracking features. Time tracking is a common feature in many project management tools, and its absence in Asana is a significant drawback.

2. Steeper Learning Curve

While Asana is generally easy to use, it does require some familiarity with project management concepts. New users might find it challenging to understand multiple projects. Experienced project managers might find it intuitive, but beginners may need time to get comfortable with the platform.

3. Unwanted Features

Asana offers a wide range of features, which can sometimes be overwhelming. The multitude of options can make even simple tasks feel complicated. For some users, less is more, and the abundance of features in Asana might hinder rather than help.

4. Limited Mobile Accessibility

Asana provides a free iOS and Android mobile app across all plan levels. However, while the app is functional, its usability can be challenging. Asana is more optimized for a full computer screen, and its performance on mobile devices is limited.

Asana is Best for:

Thanks to its feature-rich free plan, Asana is particularly suited for businesses with fewer than 10 users working on collaborative projects. This plan includes unlimited projects, tasks, activity logs, storage, comments, basic workflows, three project views, basic reporting, and community support.

For teams exceeding 10 users, Asana’s Starter plan offers enhanced features that justify the investment for managing larger projects. It includes everything in the free plan plus timeline views, automated workflows, and standard reporting. Asana also provides a 30-day free trial for its paid plans.
Overall, Asana is an excellent choice for businesses managing multifaceted projects and integrating Agile projects into their workflow. However, an alternative like monday.com might be more appropriate for solopreneurs or small teams.

Asana Review and Ratings

Ratings
Overall Experience	4.5 out of 5	4.6 out of 5
Ease of Use	4.4 out of 5	4.5 out of 5
Customer Service	4.3 out of 5	4.5 out of 5
	Find More	Try monday.com

Conclusion

Asana is a powerful tool that can significantly boost your team’s effectiveness. It automates routine tasks, promotes clear communication, and keeps everyone on the same page. Asana provides the framework for teams to collaborate, prioritize, and ultimately deliver results. 

Think of it as a way to free up your space and your team’s time so you can all focus on your work’s fun, creative parts. With its wide range of features, it can be very fruitful for your organization. However, with its many features comes drawbacks that make it inappropriate for many people.