monday vs Microsoft Planner: Complete Comparison Guide 2024

Summary: This blog compares monday vs Microsoft Planner, focusing on how these platforms have evolved to support project progress and the company or individual needs. It highlights their core features like integration, scalability, and more, helping you choose the best tool for managing projects and improving workflow productivity.

Productivity apps that assist with task planning and list-making are integral to our work lives and show no signs of fading.

As technology has evolved, so have these tools, offering features that streamline scheduling, task management, and project tracking.

While physical planners and diaries retain their simplicity and tactile appeal, digital apps have revolutionized our approach to organizing tasks. These tools have transformed how we plan and execute our work, from essential checklists to advanced project management platforms. 

According to recent studies, 77% of organizations have a documented project management methodology, though there’s room for improvement. Those without a methodology reported weaker project performance.

The rise of cloud-based applications and integrated task management systems has made our scheduling and list-making processes smoother and more efficient.

In this blog, we will explore how monday vs. Microsoft Planner has evolved to meet the diverse needs of professionals, comparing their features to help you organize tasks and improve workflow productivity.

What is monday.com Used For?

monday.com is a project management platform designed to help companies make their work smooth and organize tasks effectively. Users can easily assign tasks, set due dates, and track project progress across teams

The platform supports integration with various tools, including Microsoft products like Microsoft Planner, making connecting workflows between different software solutions simple.

With its user-friendly interface, monday.com allows you to manage tasks in just a few seconds, ensuring that your team stays on track without needing to verify or proceed through complex steps. You can use monday.com to generate reports, manage CRM activities, and organize large projects, making it suitable for companies of all sizes.

Whether you view the site using a browser or access it through mobile, monday.com offers seamless project management and task-tracking solutions. Its integration capabilities make it a powerful tool for improving productivity and collaboration.

Ultimately, monday.com provides an intuitive, integrated solution that boosts the project’s progress and team efficiency.

What is Microsoft Planner Used For?

Microsoft has a range of tools, one of which is Microsoft Planner. Planner is a project management solution simplifies task organization and improves team collaboration. It enables users to create and assign tasks, set deadlines, and track project progress through a clear, visual interface.

Integrated with other Microsoft products, such as Microsoft Teams and Office 365, Planner ensures seamless workflow connections and efficient team coordination.

With its intuitive design, Microsoft Planner allows users to manage tasks and monitor progress, easily avoiding unnecessary complexity. While many users appreciate its functionality and integration capabilities, some have reported issues with certain features, which we will explore in the core features section below.

Microsoft Planner, accessible via browser and mobile, delivers a comprehensive project management experience. It offers a user-friendly, integrated platform that supports effective project organization and enhances team collaboration.

Although users have highlighted various issues in public forums, we will address these concerns thoroughly in the core features section. 

To get a glance, the comparison table below highlights the key differences and similarities between monday.com and Microsoft Planner.

Quick Comparison – monday vs Microsoft Planner

Elements
Mobile App	✅	❌
Notifications	Email	Device Push Email
Gantt Chart	✅	❌
Product Roadmap	✅	❌
Multilingual Support	❌	✅
Remote Access	✅	✅
Workflow Management	✅	❌
Internal Communication	✅	✅
Customer Support	Dedicated Account Manager	Community Forum
Project Management	✅	✅
Collaboration	✅	✅
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The comparison table provides a clear overview of how Monday.com and Microsoft Planner stack against each other. Let’s look at the core features to examine better what each platform offers with a balanced view.

Core Features Explained

After a quick comparison of monday with Microsoft Planner, let’s head towards the core features such as Customization, Communication, Automation, Integrations, and Security.

1. Customization 

A highly flexible platform where users can create custom workflows, dashboards, and task boards to fit their company needs. Easily assign tasks, set due dates, and track progress across teams.	Provides basic task and project organization, allowing users to assign tasks, group them into buckets, and track progress. However, customization is limited compared to monday.com.
It offers powerful integration with other platforms, such as CRM tools and Microsoft products. It includes custom fields, views, and automation, generating tailored reports in seconds.	Integrates well with Microsoft products like Teams and Office 365 but requires additional tools like CRM or SharePoint for more advanced functionality.

2. Communication

Facilitates communication directly within tasks and projects, allowing team members to comment, update, and track discussions in real time.	Facilitates communication directly within tasks and projects, allowing team members to comment, update, and track discussions in real time.
Integrations with tools like Microsoft Teams, Slack, and email are easier to set up, ensuring seamless communication across multiple platforms.	Integrates with tools like Microsoft Teams, Slack, and email, ensuring seamless communication across multiple platforms.
Users can share progress updates, send notifications, and collaborate without switching between different tools.	Users can share progress updates, send notifications, and collaborate without switching between different tools.

monday.com also has a WorkDocs feature, which helps teams reduce file-sharing. 

3. Automation

monday.com offers advanced automation capabilities that help streamline repetitive tasks and workflows.	Features basic automation through its integration with Microsoft Power Automate (formerly Microsoft Flow). Users can automate simple tasks like sending notifications or updating task statuses based on predefined triggers.
monday.com provides a wide range of pre-built automation recipes and the ability to create custom automation tailored to specific needs.	The automation capabilities are more limited than monday.com and often require setting up flows through Power Automate for more complex needs.
It is extremely easy for users to set up automation that automatically updates tasks, notifies team members, or moves items between boards based on triggers.

4. Integrations

Facilitates communication directly within tasks and projects, allowing team members to comment, update, and track discussions in real time.	Facilitates communication directly within tasks and projects, allowing team members to comment, update, and track discussions in real time.
Integrations with tools like Microsoft Teams, Slack, and email are easier to set up, ensuring seamless communication across multiple platforms.	Integrates with tools like Microsoft Teams, Slack, and email, ensuring seamless communication across multiple platforms.
Users can share progress updates, send notifications, and collaborate without switching between different tools.	Users can share progress updates, send notifications, and collaborate without switching between different tools.

5. Security 

monday.com provides security features, including user/ guest access controls, data encryption, and regular security audits.	This benefits from Microsoft’s security setup, which includes data encryption, regular updates, and compliance with key industry standards like GDPR.
monday.com offers integration with single sign-on (SSO) and two-factor authentication (2FA) for build-up protection.	It connects with Microsoft’s enterprise security features via Azure Active Directory, such as single sign-on (SSO) and two-factor authentication (2FA).

With these core features in mind, it’s clear that monday.com and Microsoft Planner offer valuable tools for managing tasks and projects efficiently.

If you’re just skimming for the highlights, the below concise comparison will give you a clear view of how monday.com and Microsoft Planner measure up. 

Check out how each tool performs in critical areas like pricing, scalability, and standout features to determine which best meets your needs.

Key Feature Comparison: monday.com vs. Microsoft Planner

Essentials
Pricing (Yearly)	Standard starts from $14	One-time purchase starts from $679.99
Reviews (G2)	4.7/5 (based on 12,000+ reviews)	4.2/5 (based on 500+ reviews)
USP	Highly Customizable Project Management	Seamless Integration with Microsoft products
Scalability Source	Easily scales with growing teams and complex projects	Best suited for smaller teams or basic project needs
Support Options	24*7 Support available via chat & email	Limited support via Office 365

Closing Thoughts

At its core, monday.com excels with its extensive customization and integration options, offering a flexible solution for diverse project management needs. Many users have reported issues with Microsoft Planner, such as a confusing UI, plans not appearing in team mobile apps, bugs, and the lack of comment options. 

In contrast, monday.com addresses these challenges with its user-friendly interface, robust functionality, and practical communication features. While Microsoft Planner integrates seamlessly with Microsoft products, monday.com provides greater adaptability and advanced features. 
For a personalized approach that enhances your team’s productivity, consider our customized monday.com consultation services to find the ideal match for your workflow.