Todoist vs monday.com (2024): Complete Feature & Pricing Comparison

Summary: This blog compares Todoist vs monday.com, focusing on their key features, pros, cons, and pricing. Todoist excels in task management with simple, customizable features, while monday.com offers advanced project management tools and team integrations. The blog helps users determine which tool suits their individual or team-based needs.

You’re trying to organize your life—or your team’s projects—and are considering a task management tool. That’s a significant first step! But picking the right one can feel overwhelming with so many options available.

Today, we’re comparing two popular tools: Todoist and monday.com. Todoist stands out with its simplicity and customizable to-do lists, which are perfect for personal task management. Meanwhile, monday.com shines as a robust project management platform designed to help teams collaborate efficiently.

A recent poll by Capterra revealed that 80% of businesses rely on project management tools. But which one is the right fit for your specific needs? This blog will break down the key features, pros, cons, and pricing of Todoist and monday.com, helping you decide which tool can take your productivity to the next level.

How We Analyzed and Compared Both Platforms?

We conducted a detailed evaluation of Todoist and monday.com to provide a thorough and reliable comparison of both project management tool. Our analysis focused on several critical factors: features, user interface, ease of use, integrations, and workflow efficiency. Additionally, we examined real-world user feedback, incorporating insights from G2 reviews to highlight each platform’s strengths and weaknesses. This comparison’s data comes from unbiased, credible sources to ensure an objective overview.

Quick Comparison Between Todoist vs monday

This quick comparison highlights how Todoist and monday.com cater to different needs. Whether you’re looking for a simple task management tool or a comprehensive project management solution, this overview will guide you in making an informed decision:

Features
Integration	200+	100+
Calendar View	Yes	No
Natural Language Processing	No	Yes
Portfolio Management	Yes	No
Resource Management	Yes	No
G2 Ratings	4.4 Stars	4.7 Stars
	Try monday.com

Now that we’ve seen a quick overview let’s dive deeper into how these platforms handle project management, task organization, and collaboration.

1. Project Management

Project management tools help teams streamline workflows, track progress, and stay organized. Whether you need to assign tasks, schedule projects, or manage resources, monday.com and Todoist offer distinct features suited for different project sizes and complexities.

Task Management: Lets users mark tasks as “Done,” “Working on it,” or “Stuck”; includes task assignment options with custom statuses	Task Management: Offers to-do lists, labels, filters, and tags for task management
Project Planning and Tracking: Provides project planning templates, task assignment, deadline tracking, and progress monitoring tools	Project Planning and Tracking: Allows creation of to-do lists and goals, Kanban-style boards for task tracking
Project Visualization: Offers Kanban boards, Gantt charts, and timelines for detailed project tracking	Project Visualization: Basic list view and Kanban-style boards (called sections) for visual task management
Customization and Flexibility: Extensive customization with third-party integrations and automated workflows	Customization and Flexibility: Allows customization with priorities, due dates, and filters but fewer options than monday.com
Workflow Automation: Customizable workflow automation for task assignments and notifications	Workflow Automation: No workflow automation features
Budgeting and Resource Tracking: Provides dedicated budgeting tools, tracks expenses and resource usage, and sets budget limits	Budgeting and Resource Tracking: Does not offer budgeting or resource tracking features

2. User-Friendly Interface

A user-friendly interface is essential for any project management tool. It makes navigating tasks easier and more intuitive, ultimately improving productivity. Let’s see how monday.com and Todoist compare in terms of design and usability:

Design: Vibrant, color-coded, and highly customizable	Design: Minimalist, clean, and uncluttered
Dashboard Overview: Detailed project and task overview with real-time status	Dashboard Overview: Basic task overview with checklist and priority sorting
Intuitiveness: It offers a user-friendly interface and is Intuitive for those managing complex projects with many tasks	Intuitiveness: Intuitive for users focusing on personal or small team tasks
Best For: Teams needing detailed task and project management	Best For: Individuals or teams preferring a straightforward task tracker
Learning Curve: There is a steeper learning curve due to feature richness	Learning Curve: Easy to use, minimal learning curve

3. Team Collaboration and Management

Effective collaboration tools are crucial for teams working on projects together. Let’s compare how monday.com and Todoist handle collaboration and team management:

Real-time Collaboration: Offers real-time updates, live document editing, and brainstorming tools	Real-time Collaboration: Basic task collaboration with file sharing and comments
Team Communication: Includes group chats, private messages, and tagging for easy communication	Team Communication: Limited to task comments and mentions for communication
Guest/Client Access: Supports guest and client access for external collaboration	Guest/Client Access: Does not support guest or client access

4. Project Visualization and Reporting

Project visualization and reporting are vital for tracking progress and meeting deadlines in any project management tool. These features help teams manage tasks, timelines, and resources more effectively. Let’s compare monday.com and Todoist in this area:

Project Visualization Options: Kanban boards, Gantt charts, timeline views	Project Visualization Options: Basic list views, custom filters, and sorting options
Views: Over 15 views (calendar, Gantt chart, workload, etc.)	Views: Default views for Today and Upcoming, plus custom filters for specific task criteria
Reporting Features: Detailed reporting on project performance, resource allocation	Reporting Features: Limited task tracking, no robust reporting for project insights
Real-Time Data Analytics: Yes, it provides real-time data analytics for boards and timelines	Real-Time Data Analytics: No real-time analytics
Dependencies and Timelines: Supports task dependencies and timeline management	Dependencies and Timelines: Lacks support for task dependencies and advanced timelines
Importing Data: Allows importing spreadsheets from Excel	Importing Data: No direct import feature for Excel

5. Customization

Customization allows users to tailor project management tools to their specific needs. Both monday.com and Todoist offer various levels of customization, but their approaches differ.

Customizable Workflows: Highly customizable workflows with automation and templates	Customizable Workflows: Basic workflows with custom filters and labels
Custom Fields: Create and modify custom fields in boards and forms	Custom Fields: Limited to labels, priorities, and due dates
Dashboard Customization: Fully customizable dashboards with widgets for metrics and reports	Dashboard Customization: Limited dashboard customization; task views only
Templates: Offers a wide range of customizable templates for various industries	Templates: Provides a variety of project templates, but less extensive than monday.com

6. Integration

Integration enhances project management by streamlining workflows through seamless connections with third-party integrations. It enables teams to automate tasks, improve collaboration, and centralize data across multiple platforms.

Number of Integrations: Over 200 premade integrations + support for third-party integrations	Number of Integrations: Over 100 integrations
Popular Integrations: Google Drive, Slack, Zoom, Dropbox, OneDrive, Zapier, Jira, Trello	Popular Integrations: Gmail, Outlook, Google Drive, Slack, Evernote, Dropbox
Automation Capabilities: Allows creation of automated workflows across integrated tools	Automation Capabilities: Basic task automation with some apps (e.g., Gmail, Outlook)
Calendar Sync: Integrates with Google Calendar, Outlook Calendar, and others	Calendar Sync: Integrates with Google Calendar, Outlook Calendar
Browser Plugins: No dedicated browser plugins	Browser Plugins: Chrome, Firefox, Safari (macOS app) plugins for adding tasks from web pages

7. Customer Service

Customer service in project management tool provides essential support through various channels, ensuring users can resolve issues promptly. Reliable customer service often includes responsive help desks and comprehensive resources, enhancing the user experience.

Knowledge Base: Extensive knowledge base with articles, tutorials, and videos	Knowledge Base: Detailed knowledge base with guides and tutorials
Email Support: 24/7 email support via web form	Email Support: 24/7 email support
Live Chat: Available for quicker responses	Live Chat: Not available
Community Forum: Active user community forum for discussions and insights	Community Forum: No community forum, but offers a blog with helpful articles
Webinars and Tutorials: Provides webinars and tutorial videos to help users get started	Webinars and Tutorials: Provides tutorials and blog posts with insights
Dedicated Account Manager: Available for Enterprise plan users	Dedicated Account Manager: Not available

8. Security

Enhanced security features in project management tools safeguard sensitive data through encryption and access controls. These security measures protect your information from unauthorized access, ensuring safe task management and team collaboration.

Data Encryption: Encrypts data in transit using AES-256 standards	Data Encryption: Encrypts data both in transit and at rest
Compliance: Adheres to ISO protocols, HIPAA guidelines, GDPR, Cloud Security Alliance best practices, SOC 1 Type 2, SOC 2 Type II, SOC 3, and OSWAP Top 10 framework	Compliance: Follows data privacy standards with continuous monitoring for vulnerabilities
Authentication: Supports multi-factor authentication (MFA)	Authentication: Email/password-based authentication or Google Accounts authentication
Server Infrastructure: Advanced security measures like firewalls, DDoS mitigation, and rate-limiting	Server Infrastructure: Stores data on AWS servers with automatic backups and redundant copies
Security Audits and Testing: Conducts vulnerability assessments, end-to-end testing, unit testing, static code analysis	Security Audits and Testing: Regular security checks and users can report vulnerabilities

9. Pricing Plans

Both monday.com and Todoist offer a free plan, allowing users to explore basic project management features. Paid pricing plans unlock advanced features, such as automation and integrations, making these tools scalable for different project management needs.

Choosing Between Todoist vs monday

Ultimately, the best choice between Todoist and monday.com depends on your specific needs. Here’s a quick recap to help you decide:

• Choose Todoist if: You’re an individual or a small team focused on personal productivity and simple task management. Todoist offers a clean, intuitive interface with powerful task organization features, making it easy to use.
• Choose monday.com if: You manage complex projects with multiple team members. monday.com is ideal for teams that need advanced features like project visualization, real-time collaboration, and extensive integrations. If you require budgeting, resource tracking, and customized workflows, monday.com offers a more comprehensive solution.

Beyond the features, consider these factors:

• 24/7 support: Todoist is easier to learn, while monday.com has a steeper learning curve due to its rich features.
• Pricing: monday.com offers a free plan and competitive paid options. While Todoist also has a free tier, its paid plans are generally more affordable but have fewer features.

We recommend using the free plans or trial periods to see which tool best fits your workflow. The most important factor is finding a tool that helps you and your team stay organized, productive, and aligned with your goals.